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ABILITY SMARTFORCE Scheduler

ABILITY SMARTFORCE® Scheduler

Quick and easy scheduling software

Organizations can save money by reducing or eliminating overtime issues, temporary labor costs and high employee turnover. Save time and effort with a tool that auto-calculates the correct staffing based on defined ratios, to help managers avoid under- or over-staffing.

Modern, cloud-based scheduling

A smarter way to schedule staff

  • Predictive Analytics

    Forecast your census and staffing needs

  • Overtime insights

    Gain the intelligence to reduce overtime and labor costs

  • Labor analytic reporting

    Meet staffing – and budget – needs with high-level visibility.

  • Position management

    Gain real-time understanding of your staffing needs and costs

  • Union-based scheduling

    Fulfill labor contracts and meet hour requirements

Easily manage shifts

Fill open shifts with efficiency and collaboration. Communicate needs through text message or email. Staff can respond with a single click. Managers approve and instant notifications are sent.

Multiple schedule views

View schedules across facilities, house-wide, by department, by employee, by HPPD, or by day of week.

Manage overtime smarter

Don't settle for just viewing overtime. Proactively manage and avoid it with easily viewed options.

ABILITY SMARTFORCE Scheduler

The web-based scheduler lets staff and managers work together to fill shifts. Staff can view schedules online, request time off, swap shifts and more. All changes, approvals and alerts not only happen online in real time, but are sent out as emails and text messages.

  • Request and fill shifts through text and email, eliminating phone calls

  • Staff and managers collaborate to get more shifts covered - faster

  • Executive dashboardshows data organization-wide, with the option to drill down by facility, department or unit/area.

Discover a new perspective

Knowledge is power! Check out our helpful resources for additional insight about how your organization can benefit from this application.

 

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Frequently Asked Questions

Can I bring census data into the scheduling system and flex staff schedules as census fluctuates?

Yes. ABILITY SMARTFORCE Scheduler has predictive census tools that enable the staffing team to offer nurses more flexibility as census fluctuates. This gives staff more time to accommodate requests for time off and shift trades.

How does this handle open shift management?

Our scheduling system allows you to send messages regarding an open shift to all qualified staff for that shift at once – turning individual texts and phone calls into a single, quick communication. This easily fills last minute vacancies and call-outs in a streamlined manner, supported by a robust mobile application.

Can this application manage shift swaps?

Yes! Staff can make PTO requests, shift swap requests and requests to fill an open shift in the mobile version of ABILITY SMARTFORCE Scheduler. Plus, the application synchs to personal calendars to easily balance personal and work commitments.

Can this application manage employee communications or is it just for checking schedules?

Mass communications and individual team member communications are supported within ABILITY SMARTFORCE Scheduler, along with its scheduling capabilities. Managers and staff can communicate via text and email about important notifications, shift requests, open shifts and more.

Can the system be set up differently for different units or departments?

Yes! ABILITY SMARTFORCE Scheduler supports the different shifts and business requirements across the various settings in your organization. You control the configurations, which are easy to set up.

Does this integrate with other time and attendance systems?

Yes! ABILITY SMARTFORCE Scheduler easily shares data with other HR and time and attendance systems such as Kronos, Lawson, ADP and PeopleSoft.

Can this scheduling software manage different types of staff and settings?

Yes! ABILITY SMARTFORCE Scheduler can schedule all types of departments, roles and locations. 

  • Laboratories, pharmacy, radiology, ultrasound, nutrition, emergency
  • Skilled nursing facilities as well as hospitals and health systems, home care, clinics, urgent care, assisted living
  • Full-time, part-time and volunteer staff

Can this scheduling software track overtime?

Yes! ABILITY SMARTFORCE Scheduler proactively identifies overtime in schedules. It auto-calculates the correct staffing based on defined rations and helps ensure you are not under- or over-staffed. This stops overtime before it even happens.

Additional resources

Knowledge is power! Check out this additional content for insight about how your organization can benefit from ABILITY software.​